Presentation Guidelines

(print version)

GENERAL ORAL PRESENTATION AND E-POSTER GUIDELINES

All oral and e-poster presentations will be played/viewed on Windows based computers. Your presentation must be prepared in PowerPoint 2007 (MS Windows) or later, and saved as a .pptx file. Set the slide size of the page to "On-screen show (4:3)" and landscape orientation in the page set-up section.  If you include audio clips or movies, they must be coded using standard Windows codecs and embedded within your PowerPoint file.  Do not use special fonts which are not part of the standard PowerPoint package as this will cause problems while uploading your file. Included photos should be enlarged enough to show relevant detail. Patient confidentiality must be protected. No names should appear in illustrations. A logo or institutional identification should appear only on the first title slide.

The second slide of all presentations (oral and ePoster) must contain presenter disclosures. On this slide, you must list all financial and nonfinancial relationships relevant to your presentation.  At the bottom of this document, we provide examples* of statements taken from the Continuing Education Provider section of the American Speech-Hearing-Language Association’s website.

All presentations (oral and ePoster) must be uploaded into the Congress abstract system.  Oral paper presenters will not have the option of uploading their presentation from a flash drive at the time of their presentation. Presentation PowerPoint files may be uploaded via the presenter’s Congress Ready Room (http://ww5.aievolution.com/cpa1301/) until Friday, May 3. After that date, presentations must be uploaded in person in the Congress Speaker Ready Room at the Congress hotel.

E-poster presentation PowerPoint files must be uploaded no later than Sunday, May 5.

Oral presentations must be uploaded at least one day before the scheduled presentation.

Tips for Effective Presentations
(adapted from http://www.speakingaboutpresenting.com/design/powerpoint-design-recommended-tips/)

  1. Plan your content first.
  2. If you must use a background template, keep it simple.
  3. Choose a font color that contrasts with the background color.
  4. Avoid using fancy fonts or san serif fonts.
  5. Avoid using slide transitions.
  6. Include only necessary information on a slide, and use slide content to clarify the spoken word. 
  7. Limit the written information on each slide to six lines with no more than six words per line. Be sure to use a font large enough (ideally ³ 30 point) for everyone to read easily. This is particularly important when you are lecturing in the large general session meeting rooms.

GUIDELINES FOR ORAL PRESENTATIONS

  1. Prepare your lecture carefully.  Stress the key points.  Do not use jargon, particularly when speaking to an interdisciplinary, international audience.
  2. Limit 4 minute Show and Tell presentations to 11 or fewer slides.
  3. Time required (30-60 seconds) to get to the podium and open your powerpoint is included in your 7 or 10 minute time allotment, so please plan the length of your talk accordingly. For the 4 minute paper Show and Tell Sessions, there will be one minute between each 4 minute presentation for speaker changeover.  You will not be permitted to exceed your time allotment.  Exceeding the time allowed is disrespectful to the audience and other speakers.  It indicates that you have not prepared your presentation appropriately.

GUIDELINES FOR E-POSTER PRESENTATIONS

The 12th International Congress on Cleft Lip/Palate and Related Craniofacial Anomalies will use e-posters to reduce the carbon footprint of the meeting, save on the cost and inconvenience to attendees associated with printing and transporting conventional paper posters, and maximize exposure to poster presentations by making  them accessible to attendees, on demand, throughout the duration of the Congress.

Structure
The maximum allowable size of the e-poster PowerPoint file is 15 slides and/or 25 megabytes. The slideshow should be viewable by an attendee within an 8 minute timeframe.

Recommended Slides:

  • Slide 1: Title + Authors
  • Slide 2: Presenter Disclosures
  • Slides 3 - 5: Introduction & Background
  • Slides 6 - 8: Materials & Methods
  • Slides 9 - 12: Results
  • Slides 13 - 15: Conclusions

If you include audio clips or movies, they must be coded using standard Windows codecs and embedded within your PowerPoint file. 

Do not use special fonts which are not part of the standard PowerPoint package as this will cause problems while uploading your file.

Images

  • JPEG images are the preferred file format for inserted images.
  • Insert images into slides using “Insert/Picture” command
  • Ensure that your images fit inside the slide, resizing or cropping them as necessary
  • Included photos should be enlarged enough to show relevant detail. Patient confidentiality must be protected. No names should appear in illustrations.
  • Compress images using the “File/Save As/Tools/Compress Pictures” command and selecting Screen (150 ppi) or Print (220 ppi) as the target output.

Narration

You may add narration, in English only, to your slideshow.  Should you choose to do so, add a text box to the bottom center of your Title slide that contains the words “Narrated Presentation”.

If you choose to narrate the entire slideshow, the slideshow must not exceed 8 minutes in duration. If you choose to add narrative comments to individual slides, record no more than a total of 6 minutes of narration across all slides.

PRESENTER DISCLOSURE EXAMPLES
(adapted from: http://www.asha.org/CE/for-providers/admin/Sample-Disclosure-Statements/)

Condition 1: You have relevant financial relationship(s) and relevant nonfinancial relationship(s)


I have the following relevant relationships in the products or services described, reviewed, evaluated or compared in this presentation.

  • Name of organization or products/services
    • Description of financial relationship(s) (not amount) such as ownership interest, employee, own all or part of a licensed patent or copyright, scholarship/grant, financial compensation, etc.
  • Name of organization or products/services
    • Description of nonfinancial relationship(s) (not amount) such as ongoing relationship, in-kind support, family member works there, etc.

Condition 2: You have relevant financial relationship(s), no relevant nonfinancial relationship(s)


I have the following relevant financial relationship(s) in the products or services described, reviewed, evaluated or compared in this presentation.

  • Name of organization or products/services
    • Description of financial relationship(s) (not amount) such as ownership interest, employee, own all or part of a licensed patent or copyright, scholarship/grant, financial compensation, etc.,
  • I have no relevant nonfinancial relationship(s) to disclose.

Condition 3: You have no relevant financial relationship(s), relevant nonfinancial relationship(s)


I have the following relevant nonfinancial relationship(s) in the products or services described, reviewed, evaluated or compared in this presentation.

  • Name of organization or products/services
    • Description of nonfinancial relationship(s) (not amount) such as ownership interest, employee, own all or part of a licensed patent or copyright, scholarship/grant, financial compensation, etc.,
  • I have no relevant financial relationship(s) to disclose.

Condition 4: You have no relevant financial relationship(s) or nonfinancial relationship(s)


I have no relevant financial or nonfinancial relationships in the products or services described, reviewed, evaluated or compared in this presentation.

QUESTIONS? 
Please contact:
12th International Congress